Registration of an act in the Special Registry

Registration of the act in the Special Registry

The Registration of an act in the Special Registry is a procedure that mainly concerns actsof registry events that occurred abroad and concern Greek citizens or foreigners with special relations with Greece. This procedure includes the registration of births, marriages, civil partnerships, deaths, and other registry acts.

1. Procedure for registration of an act at the Special Registry
2. Preparation of necessary documents.
3. Application for registration.
4. Submission of documents: Documents must be submitted in person or by an authorised person to the Special Registry. It can also be done electronically in some cases via the gov.gr digital portal.
5. Payment of fees: Depending on the nature of the act, you may have to pay a fee.
6. Processing the application: the Special Registry will process your application and, if all the documents are correct, will register the acts in the Special Registry.

Special Cases

• Births and deaths abroad: These acts must be reported to the Greek consulate of the country where the event occurred or directly to the Special Registry Office.
• Marriage or civil partnership registrations abroad: They must be registered with the Special Registry in order to be officially recognized by the Greek state.

Registration of Marriage in the Special Registry
The registration of marriages in the Special Registry concerns marriages that were performed abroad and includes the procedure for their recognition by the Greek state. This is important for the marriage to be valid in Greece.

Procedure for registering a marriage at the Special Registry

Collection of the necessary documents:

1. Marriage Register:
   The official document issued by the authority of the country where the marriage was performed. It must be certified and, if necessary, bear the Hague seal (Apostille) or be certified by the relevant Greek embassy or consulate.
2. Translation of the document:
   The marriage certificate must be translated into Greek by the Translation Service of the Ministry of Foreign Affairs or by another recognized body.
   Completion of the application:You must complete the relevant marriage registration application form. The application form is available at the Special Registry Office or via the website of the Ministry of Interior.
3. Submit the documents:
   The necessary documents and application form must be submitted in person or through an authorised person at the Special Registry Office. In certain cases, they may also be submitted electronically via the gov.gr digital portal.
4. Payment of fees:
   In some cases, a fee may need to be paid for the registration of the marriage.
5. Processing the application:
   The Special Registry will check the submitted documents and, if everything is correct, proceed to register the marriage in the Special Registry.

Important Information

• Deadline for registration: it is recommended that the marriage be registered as soon as possible after the ceremony to avoid problems with the recognition of the marriage and the rights deriving from it.Contact the Special Registry Office: For more information or any questions, you can contact the Special Registry by phone or email or visit the website of the Ministry of Interior.
• Upon successful registration, your marriage will be officially recognised in Greece, allowing you to exercise all the rights and obligations arising from it in the Greek state.

Birth registration in the Special Registry

Birth registration in the Special Registry concerns births of children of Greek citizens occurring abroad. Registration is necessary for the child to be officially recognised by the Greek state and for the necessary documents, such as a Greek birth certificate and passport, to be issued.

Birth Registration Procedure at the Special Registry Office

1. Collection of the necessary documents:
   Birth Certificate: the official document issued by the competent authority of the country where the child was born. It must be certified and, if required, bear the Hague seal (Apostille) or be certified by the Greek embassy or consulate in that country. Translation of the birth certificate: The birth certificate must be translated into Greek by the Translation Service of the Ministry of Foreign Affairs or by another recognized body.
2. Completion of the application form:
   You will need to complete the relevant birth registration application form. This application form is available at the Special Registry Office or via the website of the Ministry of Interior.
3. Submit the documents:
   The necessary documents and the application are submitted to the Special Registry in person, through an authorised person or in some cases via the gov.gr digital portal.
4. Payment of fees:
   In some cases, there may be a fee for birth registration.
5. Processing of the application:
   The Special Registry will check the documents and, if everything is in order, proceed

Important Information – Registration of an act in the Special Registry

• Deadline for registration. Right to apply: Parents or their legal representative are responsible for submitting the application.
• Right to apply: Parents or their legal representative are responsible for submitting the application.
• Contact the Special Registry: You can contact the Special Registry for clarification or additional information by phone, email or visit the official website of the Ministry of Interior.

By successfully registering the birth, the child will be officially registered as a Greek citizen, with all the rights and obligations that this entails.

Registration of death in the Special Registry

The registration of death in the Special Registry concerns deaths of Greek citizens occurring abroad. This procedure is necessary in order to inform the Greek state and to officially recognise the death of the person in Greece.

Death Registration Procedure in the Special Registry

Gathering the necessary documents:

1. Death certificate:
   The official document issued by the competent authority of the country where the death occurred. This document must be certified and, if necessary, bear the Hague seal (Apostille) or be certified by the Greek embassy or consulate in the country concerned. Translation of the death certificate: The death certificate must be translated into Greek by the Translation Service of the Ministry of Foreign Affairs or by another recognized body.
2. Completing an application:
   You will need to complete the relevant death registration form. This form is available at the Special Registry Office or via the Home Office website.
3. Submission of documents:
   The documents and the application shall be submitted in person or through an authorised person at the Special Registry. In some cases, it may also be done through the gov.gr digital portal.
4. Payment of fees:
   In some cases, there may be a fee for death registration.
5. Processing the application:
   The Special Registry will examine the documents and, if everything is in order, proceed to register the death in the Special Registry.

Important Information – Registration of an act in the Special Registry

• Deadline for registration.
• Right to apply: Relatives or their legal representative are responsible for filing the application.
• Contact the Special Registry: For more information or clarification, you can contact the Special Registry by phone, email or visit the official website of the Ministry of Interior.

Upon completion of the procedure, the death will be officially registered in the Greek civil registry system, allowing the issuance of death certificates and the completion of the relevant legal procedures in Greece.

Registration of an act in the Special Registry
Deteraiou Anna and Associates Law Office.
39 Stadiou Street, Athens, Greece